Email Management
Take Control of Business Email Chaos
Simplify your inbox with smart email management solutions
Is your team drowning in overflowing inboxes or losing track of important project emails? UNICCS is here to help you take control of your business email. We offer modern email management solutions that integrate seamlessly with Outlook to tame the chaos. By deploying industry-leading tools like CloudFiler and Mail Manager, we make it easy for your staff to file, store, and organize emails in a logical way – typically by projects or clients – so nothing critical ever slips through the cracks. Instead of scattered messages across individual inboxes, your company will have a structured, searchable email archive that everyone (with permission) can access. The result is greater efficiency and peace of mind: your team spends less time wrangling emails and more time on work that matters. With UNICCS’s help, you’ll turn email from a headache into a well-managed business asset.
Save Time with Easy Email Filing
Organize project emails in seconds using Outlook add-ins
No more dragging emails into random folders or letting them pile up unread. Our solutions simplify email organization so much that even the busiest team members will keep a tidy inbox. UNICCS implements intuitive Outlook add-ins (like CloudFiler and Mail Manager) that prompt users to file emails to the right location with a single click. Have a new project or client? We set up a corresponding email folder or SharePoint site, so every related email can be easily stored there instead of languishing in someone’s inbox. These tools even learn your filing habits and suggest where to save incoming email – it’s like having a smart assistant coaching you to stay organized. The payoff is huge: no more hunting through thousands of emails for that one approval or document because it’s already filed where it belongs. By spending a few seconds to file each important email now, your team saves countless hours later. UNICCS ensures the system is tailored to how you work, making email filing second nature and drastically reducing the time you spend on email administration.
Find Any Email, Anytime, on Any Device
Powerful search ensures you never lose an important message
Remember that vital email from six months ago? With our business email solutions, you can find it in a snap – whether you’re at your desk or on the go. UNICCS’s email management tools create a centralized archive of all your filed emails, complete with powerful search functionality that puts Google-like ease at your fingertips. Can’t recall who sent the message or which folder it’s in? Simply search by keyword, sender, project name, or even attachment type – the system will quickly locate the exact email you need. What’s more, these solutions are cloud-based, meaning you can access your emails from any device securely. On a job site with only your smartphone? No problem – you can still pull up that contract approval email through a web browser or mobile app. Because messages are filed centrally (not stuck in individual inboxes), your whole team can retrieve important communications when needed, subject to permissions. That means if a colleague is out of office or leaves the company, their client emails are still available to the team. Nothing gets lost, and nothing is tied to one person’s inbox. With UNICCS enabling these capabilities, you’ll never worry about lost or inaccessible emails again – you have a searchable company-wide email memory at your disposal.
Secure and Compliant Email Archiving
Protect sensitive information and meet record-keeping requirements
Email isn’t just communication – it’s also documentation of your business dealings. Our secure email management approach treats your emails as the valuable records they are. UNICCS sets up secure, encrypted storage for your archived emails, often leveraging trusted cloud infrastructure (like Microsoft’s Azure or Amazon Web Services) through our partner tools. This means your messages are safely backed up and protected from accidental loss or deletion. We configure role-based access, so only authorized personnel can view certain confidential project or client correspondence, helping maintain privacy and compliance. If your industry has regulations or best practices around data retention (say, keeping project emails for X years), we’ll implement policies to automatically retain or dispose of emails according to those rules. Moreover, by moving important emails out of personal inboxes and into a central repository, you reduce legal risks – everything is in one place and auditable if needed. Our solutions also help shield you from malicious threats: by combining them with our email security services (like spam filtering and phishing protection), UNICCS provides end-to-end secure email handling. In short, we not only make your emails easier to manage, we make them safer. Your business can operate with confidence, knowing that critical communications are both accessible and protected.
Expert Deployment and Ongoing Support
UNICCS guides you every step of the way
Adopting a new email management system might sound complex, but with UNICCS as your partner, it’s a smooth journey. As a Mississauga-based IT provider and certified reseller for these solutions, we bring local expertise and personalized service to your project. Our team will start by understanding your workflow and challenges (for example, how your employees currently store emails and what problems they face). Then we’ll recommend the best fit – whether it’s Mail Manager’s simple filing workflows, CloudFiler’s cloud-based flexibility, or a combination – and handle all aspects of the setup. From installing the Outlook add-ins company-wide to configuring cloud storage locations and permissions, we make sure everything is tuned to your needs. We’ll train your staff with easy-to-follow guidance, so they quickly get the hang of the new system. After deployment, UNICCS remains just a phone call away with ongoing support. If you have a question or a new user to onboard, or need to adjust your filing structure as your business evolves, we’re here to help. Our goal is to ensure you get the maximum benefit – improved productivity, better organization, reduced risk – every single day. Many of our clients (including architects and engineers) who implemented these email solutions tell us they can’t imagine going back to the old way. That’s the UNICCS difference: we don’t just provide software, we provide a complete service and partnership to keep your email management running flawlessly.
Ready to transform how your business handles email?
Let UNICCS show you how our email management solutions can streamline your workflow, strengthen your information security, and save precious time. Contact us today for a free consultation or demo, and take the first step toward stress-free, organized, and secure email communication.