Email Management • Mail Manager
End Email Overload with Mail Manager
Project email chaos, meet your organized solution
If you’ve ever struggled to find an important project email or worried that critical information is buried in someone’s inbox, Mail Manager is the answer. This Outlook email filing tool helps architecture, engineering, construction (AEC) and other project-driven teams take control of their correspondence. It adds a simple, smart toolbar to Outlook that prompts users to file emails into centralized, shared folders – typically organized by project or client. The result? Instead of email chaos, you get structured email communication: every message neatly stored where your team can easily access it. No more hunting through overflowing inboxes, and no more lost correspondence when staff are on vacation or leave the company. Mail Manager delivers business email solutions that are easy for your staff to adopt (because it works right inside Outlook) and powerful for your business outcomes. By centralizing project emails and automating filing, it ensures everyone stays on the same page and nothing falls through the cracks.
Organize and Share Emails by Project
One-click filing keeps team communication at your fingertips
Tired of digging through thousands of emails to find one file or approval? Mail Manager’s built-in search is incredibly fast and thorough, turning your email archive into a searchable email archive that acts like a project knowledge base. You can search by keyword, sender, date, or any combination, and find the exact email you need in seconds, even if you don’t remember the subject line. It searches across all your filed locations at once, so if that contract amendment email was filed under “Project Falcon > Correspondence,” you’ll retrieve it just as easily as if it were in your personal inbox. This powerful search function means no more wasted time for your team – what used to take 20 minutes of digging now takes a quick query. And because everyone’s project emails are filed and indexed together, someone in accounting can pull up a client’s purchase order email just as readily as the project lead can, provided they have access. The result is a huge boost in productivity and confidence: you know every important email is at your fingertips. Missed information and long email hunts become a thing of the past. For AEC teams juggling many projects, this is invaluable – whether it’s retrieving a months-old directive from an architect or proving a paper trail in a client dispute, Mail Manager’s search makes it easy. In short, when your emails are organized with Mail Manager, you don’t just file them away – you make them instantly retrievable knowledge.
Find Any Email in Seconds
Powerful search ensures nothing gets lost
Tired of digging through thousands of emails to find one file or approval? Mail Manager’s built-in search is incredibly fast and thorough, turning your email archive into a searchable email archive that acts like a project knowledge base. You can search by keyword, sender, date, or any combination, and find the exact email you need in seconds, even if you don’t remember the subject line. It searches across all your filed locations at once, so if that contract amendment email was filed under “Project Falcon > Correspondence,” you’ll retrieve it just as easily as if it were in your personal inbox. This powerful search function means no more wasted time for your team – what used to take 20 minutes of digging now takes a quick query. And because everyone’s project emails are filed and indexed together, someone in accounting can pull up a client’s purchase order email just as readily as the project lead can, provided they have access. The result is a huge boost in productivity and confidence: you know every important email is at your fingertips. Missed information and long email hunts become a thing of the past. For AEC teams juggling many projects, this is invaluable – whether it’s retrieving a months-old directive from an architect or proving a paper trail in a client dispute, Mail Manager’s search makes it easy. In short, when your emails are organized with Mail Manager, you don’t just file them away – you make them instantly retrievable knowledge.
Secure Archiving and Compliance
Protect sensitive info and meet record-keeping needs
With Mail Manager, your emails aren’t just organized – they’re also safely archived. All filed emails reside in a secure email filing system, stored on infrastructure you control (such as a corporate server or approved cloud storage). This keeps your sensitive project communications protected from unauthorized access or accidental deletion. By moving important messages out of individual inboxes and into central repositories, you also improve your email compliance and governance. Many businesses, especially in construction and engineering, face strict record-keeping requirements for contracts, change orders, and client communications. Mail Manager helps you meet these requirements by ensuring that every business-critical email is captured and retained in the proper place. You can set retention policies (for example, keep all project emails for 7 years) and be confident nothing slips through. In the event of an audit or legal discovery, having a searchable, centralized archive greatly reduces the effort and risk compared to combing through multiple mailboxes. Moreover, by keeping email storage on your servers or approved cloud, Mail Manager can alleviate inbox size bloat and reduce dependency on PST files or ad-hoc archiving methods. The tool essentially gives you an email retention system without added complexity – your team does their usual emailing, and Mail Manager quietly builds a secure archive in the background. The pay-off is better protection of intellectual property, easier compliance with industry regulations, and peace of mind that your company’s email records are complete and safe. In industries where a lost email can mean a lost lawsuit or project delay, this level of control is a massive advantage.
Easy Adoption with Outlook Integration
Fast deployment and minimal learning curve for your team
One reason Mail Manager stands out among business email solutions is how easily your team can adopt it. Because it lives right inside Microsoft Outlook as an add-in, there’s no complicated new software interface to learn – if your employees use email, they can use Mail Manager. The filing prompts and search bar sit within Outlook’s familiar environment, and the tool’s suggestions make it almost automatic to file emails as you go about your day. UNICCS will help you get started with a quick, hassle-free setup. As a trusted local partner and official Mail Manager reseller, we’ll handle the Outlook add-in deployment across your users, configure the central storage locations (whether on your server or cloud), and tailor the settings to fit your workflow. We also provide training sessions to show your team best practices, like how to structure project folders or use keywords for efficient retrieval. Usually, employees grasp the workflow after just one or two emails – it’s that intuitive. Many AEC teams tell us it’s a relief how Mail Manager “just fits” into their routine, and they quickly wonder how they managed without it. In fact, Mail Manager is trusted by thousands of architects, engineers, and construction professionals worldwide, a testament to its user-friendly design and effectiveness. (It was originally created by Arup for internal use, which speaks volumes about its AEC pedigree.) When you choose UNICCS to implement Mail Manager, you’re not only getting the software – you’re gaining a partner that will ensure the solution delivers value from day one. From fast installation to responsive support and updates, we’ve got you covered. Your team will be filing and finding emails like pros in no time, and you’ll be enjoying a more organized, efficient way of managing communication.
Ready to transform your email from a liability into an asset?
Let UNICCS show you how Mail Manager can streamline your email management, save your team hours of frustration, and safeguard your project communications. Contact us today to schedule a demo or consultation and discover how this proven Outlook email management tool can make a real difference for your business.
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